Online Board Meetings Benefits

Online Board Meetings Benefits

With a lot of companies shifting to working from home for a long time after the pandemic, teleconference meetings have become more common than ever. While the ease of virtual meetings is a clear benefit, there are few issues to be considered before making the switch.

Reduction in engagement: Using remote communication can be a bit daunting for those who are not used to communicating via the internet, leading to a decreased interest in the meeting. This can impede board progress and derail the company’s agenda.

It can be a challenge to read facial expressions and body language when you are in a virtual discussion which can result in confusions. A lack of eye contact could cause some directors to feel less comfortable and less attentive. This is not a good thing for a board.

Using the board portal can help improve these issues. A board management software that includes video conferencing that is secure, for example it makes it easy to keep track of and archive important documents. Directors can access their documents and minutes from any device at any time.

It’s also a good idea to ensure that the meeting space is clean and free of distractions. The meeting should not be held during mealtimes and all attendees are urged to muffle their phones when they aren’t speaking to reduce background noise. The chair should be able observe all attendees in camera and encourage participants to use their microphones only when necessary to ensure that everyone is not talking at once.

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